GFS offers business solutions across three areas, within the screen sector and beyond.

Protecting the health, safety and security of your people, workplace and assets.

Delivering the full spectrum of production services for films, series, episodes or locations.

Explore Production

Original content that moves, enlightens and entertains.

Explore Content

On-demand services, training and inspiration for individuals and businesses.

Tracking and monitoring you or your team’s safety, anywhere in the world.

Explore OverWatch™

Training and education in risk management, and for risk managers.

Explore Academy

Bite sized videos full of real people, true stories and chewy ideas.

Explore Spotlight

Privacy Policy

This policy outlines the way in which we manage, use and disclose the personal information we collect and hold about our clients, potential clients, contractors and others. By engaging with us, you agree to the terms of this Privacy Policy, however, you may withdraw your consent at any time as set out below 

Who are ‘we’? 

We (and us or “GFS”) means GFS Risk Ltd, Global Film Solutions Ltd, related companies including Global Pacific Pte Limited (t/a GFS Pacific) and PT. Grimmond Fitzgerald Solutions (t/a GFS Indonesia)and associated trading names or brands, including but not limited to OverWatchGFS Pacific, GFS Academy and GFS Spotlight  

What do we mean by ‘personal information’? 

When we say ‘personal information’, in general, and depending upon the nature of your connection with us, we mean personally identifiable information about you as an individual, such as your name, email, address, telephone number, financial information, bank accounts, date of birth, employment history, education and qualifications, dynamic location information, etc.  

This Privacy Policy doesn’t apply to information that can’t be used to identify you (for example, when personal data has been aggregated or anonymized) or which relates to companies or organizations rather than individual people.  

Why does GFS collect personal information? 

We collect personal information in order to conduct our business, and to provide and market our services. In some cases, we might use your personal information to develop and/or distribute content in written, audio, visual, or any digital form whatsoever, however we would only do so with your express, written consent. 

Under certain circumstances, if personal information we request is not provided, it might adversely impact our ability to supply the relevant product or service or to perform our obligations. 

How does GFS collect personal information? 

We may collect personal information: 

  • from you directly when you provide your information to us; 
  • from you automatically (through emails, forms, subscription applications, registration and attendance at webinars, through the use of cookies on our websites, and through social media channels); 
  • from third parties in some instances, for example: 
    • we may use third parties to analyze traffic at our websites and social media channels; 
    • we may use third parties to communicate with and gather information from you;  
    • we may collect personal information about you from a third party, such as a report provided by a medical professional, background check or an employment reference from another person; 
    • where a third party provides services to us or where we are providing services to a third party; and/or 
  • from publicly available information. 

Who can we share your personal information with? 

We may share your personal information with a third party.  In general, we would only share your information with: 

  • other related companies of GFS in accordance with this Privacy Policy;  
  • other companies or individuals who assist us in providing services or who perform functions on our behalf (such as software-as-a-service providers that we utilize, hosting and data storage providers, or consultants and contractors that we use to provide our Services); 
  • third party providers for marketing purposes;  
  • other companies or individuals who perform checks that are necessary or appropriate, such as background check providers; 
  • our consultants, lawyers, accountants, insurers, and professional advisers;  
  • courts, tribunals and regulatory authorities, or as required by law; and 
  • anyone you authorize us to disclose it your information to.  

Where you engage directly with third parties, we take no responsibility for the content, operation or privacy practices of those third parties. 

What are your rights? 

We want the personal information we hold about you to be accurate, complete and up-to-date. You have the right to request that we update, correct, update or delete any personal information we hold about you by contacting our Privacy Officer.  We will take reasonable steps, consistent with our obligations under the Privacy Act or other applicable laws, to review and respond to your request within a reasonable time frame.  We may require you to verify your identity in order to action a request, and we may charge a fee for accessing your information on your behalf.  

If at any time you no longer wish to receive marketing emails from us, you can opt out using the ‘unsubscribe’ function in any of our electronic marketing communications or by contacting our Privacy Officer.  

How do we protect your personal information?  

We take reasonable steps to protect personal information held by us from misuse and loss and from unauthorized access, modification or disclosure, for example by use of physical security and restricted access to electronic records.  However, we cannot guarantee the security of the transmission or storage of your personal information.  

We will retain your personal information for the duration of our relationship with you and for as long as we have an ongoing business need to retain it, unless deleted as a result of a request from you to do so in accordance with this Privacy Policy.  

How can you make a privacy complaint? 

If you have any questions about privacy related issues or wish to complain about the handling of your personal information by us, please contact our Privacy Officer.  We may ask you to lodge your complaint in writing. Any complaint will be investigated by the Privacy Officer and you will be notified of the decision in relation to your complaint as soon as practicable after it is made. 

If we are unable to satisfactorily resolve your concerns about our handling of your personal information, you can contact the Office of the Privacy Commissioner or your local data protection authority.  They will be able to advise you on how to file a complaint.   

How do you contact GFS about your personal information?  

 

You can reach the Privacy Officer via email at admin@gfsglobal.com with the subject “Attn: Privacy Officer”. 

The mailing address of GFS, as the entity collecting and holding your personal information, is: 

GFS Risk Ltd.
Attn: Privacy Officer 314 Speargrass Flat Road,
Queenstown 9371
New Zealand

Updates to this Policy 

This Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changing business environment. We will notify you of any changes to this policy by posting an updated version on our website. This version of our Privacy Policy was last updated on 7 July 2021